The Telephone Call
Using the telephone is a quick way to let your legislator know your opinion, and it is especially useful
during busy legislative sessions when change can occur often. Sometimes, however, legislators are difficult
to reach personally, and you may be asked to speak with an aide. If that occurs, try to speak with the aide
who is responsible for higher education issues. Regardless of whom you speak with, be prepared,
concise, friendly, and appreciative.
The Letter
Letters are probably the most common way that constituents communicate with their elected officials.
Letters should be brief (no more than one page) and contain a personal message. Form letters may generate a
volume of mail, but they do not have the impact of a personally written letter.
On you own letterhead, introduce yourself in the first paragraph. Tell the legislator that you are a
parent, or concerned supporter of the university. If you live in legislator's district, tell him or
her you have been a constituent. Use the second paragraph to outline one or two critical points. You
may use a personal example of how the university has affected you or your family.
Use the concluding paragraph to ask the legislator his or her position on the issue(s) in question and you
are looking forward to a response. This will establish the dialogue for continued communication. Include
a return address.
 Click here for an example letter
The E-Mail
E-mail is perhaps the most direct way to contact your legislator as many legislators check their e-mail
directly. However, that does not ensure a rapid response. When sending an e-mail, expect it to be
treated like all other communications and not responded to immediately.
Structure your e-mail as if it were a letter because although e-mail is often considered an informal format
for correspondence, it is important to be professional and concise when communicating electronically.
The Visit
Visiting with a legislator in person is the most effective way to advocate. Here are some important tips:
- Schedule an appointment in advance.
- Keep your visit brief-no more than fifteen minutes, unless the legislator would like to have a longer
meeting.
- Organize your thoughts in advance, and prepare an outline of your position.
- Be polite and friendly to the legislator and his or her staff. If you disagree with a legislator's
position, graciously listen to his/her response. You may agree on future issues and work.
- Use personal examples when talking with the legislator-all politics are local!
- Be reasonable in your requests.
- Leave a summary of your talking points and position.
- Send a thank you or follow-up letter.
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